政策

科罗拉多大学’s Division of 进步 maintains a database of biographic, 人口, and gift/pledge information about college 校友, 父母, 学生, 和朋友 in accordance with the needs of the college’s fundraising and 校友 relations program. On occasion, this information may be used for institutional re搜索 purposes. 科罗拉多大学 is firmly committed to protecting the privacy of its constituents. Information in the advancement database should be utilized solely to further the fundraising and 校友 relations mission of the college and accessed by those employees who have a need to conduct college business or volunteers working in an official capacity to further fundraising and 校友 relations objectives.

The president of the college delegates administration of the college’s 数据库使用 policy to the vice president of advancement.

程序

Access to the 进步 module of Banner is limited to college employees whose positions require it and is granularly defined based on job role.  Information contained within the database is also made available to volunteers, 教员, and administrators working in an official capacity to further 科罗拉多大学’s fundraising and 校友 relations mission.

在晋升部之外, lawful and legitimate information requests may be submitted by college-affiliated entities, 包括, 但不限于以下内容.  In cases of dispute about whether an organization has a legitimate affiliation with the college, the final determination rests with the Vice President for 进步:

• administrative, academic, and athletic units of 科罗拉多大学;
• 行政管理;
• 校友 chapters affiliated with the 校友 Association

1. Requests for information or constituent lists from departments outside of advancement should be sent to the assistant vice president for advancement operations for review and approval.  进步 will make information available for college-related activities that support the college’s fundraising or 校友 relations mission.  In cases of dispute about what constitutes an approved purpose, the final determination rests with the vice president for advancement.
2. Information from the database may be shared with companies who provide a business service related to the mission of the 进步 Division (e.g. 数据处理顾问, 直邮卖家, 营销和商品公司, 以及校友福利优惠).  The vendor must agree to use the information only for the purposes intended. The college requires third parties to protect personally identifiable information.
3. 科罗拉多大学 may share the following information with other colleges or universities seeking the location of 校友 with degrees from both 科罗拉多大学 and the requesting institution: full name, address, telephone number and email address; degree and date of degree awarded by 科罗拉多大学; major field of study; and employer address and telephone number.
4. When 科罗拉多大学 receives requests for contact information from an outside individual, information will not be directly shared with requestor.  然而, staff may offer to make contact with the constituent (unless the constituent is coded as “no contact”) and, 在请求者的许可下, will provide the requestor’s contact information.  This is a courtesy that should be extended freely but with discretion.
5. Aggregate data which does not identify specific individuals or their personal information may be shared with funders, 政府组织, 同行机构, 还有其他团体. 
6. Donor information may be shared with funders at the discretion of the vice president for advancement (e.g., list of top donors to satisfy terms of charitable grant).
7. The college may share or transfer information in its database to comply with financial audit procedures; to respond to a judicial process; to comply with state, federal or local laws; or to provide information to law enforcement agencies to the extent required by law.

定义